Here is a list of additional Hire and Services Available for Exhibitors
Operations
Official Contractor List
Exponet
45 Princes Road West, Auburn NSW 2144
02 9645 7000
02 9645 5300
[email protected]
GEL Events
Fiona Campbell
[email protected]
1300 013 533
Catering / Food Sampling / Communication / Internet / Phone / Utilities / Gas / Water / Compressed Air / Cleaning
International Convention Centre (ICC Sydney)
14 Darling Drive
Sydney, NSW 2000
02 9215 7373
[email protected]
www.iccsydney.com
OzAccomm Group Pty Ltd
PO Box 104, RNH Post Office QLD 4029
Toll free: 1800 814 611
Int: +61 7 3854 1611
02 38541507
[email protected]
Clifton Productions
Travis Cilia
NSW Account Manager - Exhibitions
[email protected]
02 8335 9300
02 8335 9324
Deliveries & Logistics (Move-In & Move-Out)
MOVE-IN |
Thursday 22 August 2024 |
1.00pm - 10.00pm | Space Only Stand access only |
MOVE-IN |
Friday 23 August 2024 |
7.00am - 10.00pm | All Exhibitors (Space Only & Shell Scheme stand access) |
ICC Sydney loading docks are accessible via Darling Drive and controlled by a manned checkpoint. In order to minimise traffic congestion on the public roads surrounding the venue, it is a venue requirement that a move-in schedule is developed and adhered to. Vehicles trying to access the loading dock outside of their designated timeslot will not be granted access.
Space only exhibitors: If you have a custom stand, you will need to book two move-in times: the first timeslot is for your stand-builder to deliver their build materials. The second timeslot will be for the delivery of your exhibition and/or display goods.
While the deadline for this compulsory form is 16 August 2024, you are encouraged to submit this as early as possible so GEL Events can do their best to accommodate your preference. Considerations such as your position on the floorplan will also be taken into account. If you using GEL Events for transport, a timeslot will be automatically scheduled for you. If using your own transport company, you must book a move-in time/s.
Please contact GEL Events if you have any questions about the form.
GEL Events
Fiona Campbell
[email protected]
1300 013 533
Important Information:
- Goods delivery can be done during move-in times. (**Deliveries cannot be made prior to the first date of move in Thursday 22 August 2024)
- Neither ICC nor the Organisers will take delivery of any goods, packages or other material on behalf of exhibitors, nor will the Organisers accept responsibility for the safety or well-being of any such items delivered to the site in the absence of the exhibitor, his/her agent or contractor.
- All stands must be completely dressed and all rubbish removed by 10.00pm on Friday 23 August 2024.
MOVE-OUT |
Sunday 25 August 2024 |
*6.00pm - 10.00pm | Display and merchandise pack down for exhibitors |
MOVE-OUT |
Sunday 25 August 2024 | From 10.00pm | Walls & fascia pack down |
| MOVE-OUT | Monday 26 August 2024 | 7.00am - 12.00pm | All items removed by 12:00pm |
Important Information:
- Exhibitors can hand carry items via the front of the halls after the show has closed at 5:00pm.
- *If you have a custom stand display, please advise them that access to dismantle stands will not be before the loading dock opens. This will be approximately 45 minutes to an hour after the expo closes.
- Displays should not be dismantled or products removed before the official closing of the show at 5:00 pm on Sunday 25 August.
- Move-out of products will commence approx. 30 minutes after the show close or once the halls are clear of visitors and it is safe to do so & exhibitors have their hi-vis safety vest on.
- Space Only stands cannot commence stand dismantle until 6:30 pm.
- Any merchandise remaining should be placed in the centre of your stand, well clear of the stand walls and clearly labelled. All goods should be clearly labelled with company name, stand number, contact name and contact number.
- Any goods or stand materials remaining after 12:00pm Monday 26 August 2024 will be freighted off-site and returned at the exhibitor's expense.
- No responsibility will be accepted by RX for the return of these items.
Show Closure:
When the Show closes at 5:00 pm, the area will be defined as an exhibition work site and safety precautions must be taken.
- All exhibitors must wear high visibility vests, closed-toe shoes and have identification.
- No alcohol is to be consumed during the move-out.
- Children are not permitted in the halls or on the loading dock during move-out.
- Exhibitors are not permitted to dismantle stands, remove merchandise or remove boxes from the storage area prior to the official closing of the Show.
- The loading dock door will only open once all visitors have left the exhibition and when it is considered safe to do so.
- Vehicles should not queue for dock access until two hours after the end of the expo. Exhibitors should also advise their freight companies that they will not gain access onto the loading dock until this time.
- Please be patient and refrain from walking onto the loading dock during this high traffic period. If exhibitors walk onto the loading dock area all forklift activity must stop. This is a directive from WORKCOVER.
- As the removal of walls commences at 10:00 pm, please ensure all material is removed by this time. Any items remaining should be packed and placed in the centre of your stand, well clear of the stand wall and marked with: company name, contact person, contact phone number and recipient address details. No responsibility will be accepted by RX for the return of these items.
- Exhibitors are responsible for the security of their displays and exhibits until removed. Beauty Expo Australia will not accept responsibility for the loss of any items.
- Exhibitors are reminded that goods will be at risk during move out and that stands should not be left unattended until all items and equipment have been collected by the appropriate suppliers.
After setting up your stand there are a number of onsite storage options for your packaging material depending on the type/amount you have.
Please Note: Storage will not be accessible during the show and should only be used for packaging and boxes, not for stock or items of value.
LARGE ITEMS, PALLETS & CRATES
1. When finished setting up your stand see the GEL Events Service desk to advise that you have large items for storage.
2. You will be given an GEL Events label/s for your goods.
3. Pack your items neatly and attach the label with your stand name and number clearly marked.
4. Leave items at the front of your stand and GEL Events will collect them using a pallet jack and place in storage for you. If the items require a forklift this will be an additional charge direct to you.
Getting your items back for Move-Out Storage items will be returned to exhibitors as soon as practical, with smaller items being returned to stands first and larger items to be returned when the forklift access is allowed.
BOXES AND LOOSE ITEMS
1. Self-storage is available for exhibitors with small/medium boxes and packaging.
2. Location of storage areas will be provided on the day.
3. Space is limited, so please be mindful and pack your items as compactly as possible (boxes should be flattened, tied together and clearly labelled with your company name and stand #)
Getting your items back for Move-Out Once the show closes the self-storage areas will be opened and you will be able to access your items yourself.
Alternatively, you can hire a lockable storage cupaboard from our official contractor through your account manager.
Hire & Services
STAGE & MICROPHONE APPROVAL
To ensure both visitors and exhibitors experience Beauty Expo Australia at its best, RX must approve the orientation of stages on stands and the size of the PA system being used.
If you are having a stage and/or PA system on your stand you must notify the operations team.
Questions? Contact our Operations team below:
Emma Peterson
Senior Operations Manager
0417 564 312
[email protected]
Tony Meagher
Operations Manager
0418 205 152 [email protected]
Operations A-Z
WH&S Rules and Regulations
This policy provides a safe environment for all personnel (organisers, exhibitors, contractors, visitors) involved in RX events. WH&S is an important initiative and we ask for your support in our safety endeavours.
Simply read the policy document and complete Task 5 acknowledging you have read and understood the WH&S policy to RX by the due date.
Ensure that all personnel involved in your exhibit read this document and comply with the RX policy and procedures and/or have their own policy/procedures.
During the build-up and breakdown periods, your staff and sub-contractors should be constantly reminded by you of the need for vigilance regarding the health and safety of themselves and those working in their vicinity. Any violations or concerns regarding any of the above points should be reported to the hall floor manager or to the organising office.
- Shell Scheme Exhibitors
If you have contracted the shell scheme package you are covered within our WH&S policy and are not required to complete the Custom Build/Modified Shell Approval - TASK 7. However, if you are planning to contract other services as part of your stand design, it is advised that you ensure that those contractors/suppliers have their own WH&S policy and follow safe practices - this declaration can therefore act as a guide for you in this regard.
- Space Only Stands
If you have elected to contract a space only stand, your stand, walls, signs, floor coverings, etc will need to be constructed and supplied. You are therefore required to complete ALL details within the Custom Build/Modified Shell Approval (Task 7).
It is the policy of RX to endeavour to seek the co-operation of all concerned in order to achieve the highest standards, in all aspects, of health and safety.
RX, along with each respective venue, has, within its scope of policies, a responsibility to ensure that safe working practices are maintained at all times, which includes ensuring that provision is made whereby persons other than the organiser's or venue employees are reminded of their responsibilities whilst working at the exhibition centre.
As an exhibitor, contractor or agent you have a duty under Work, Health and Safety Legislation to ensure that all personnel, contracted by you are aware that they have a responsibility, so far as is reasonably practicable, for the health, safety and welfare of all employees, and that any plant, or systems of work which may be used are, so far as is reasonably practicable, safe and without risks to health. This includes that all employees are provided with information, instruction, training and supervision to ensure not only their own health and safety, but also of others working or attending the vicinity.
Under Work, Health and Safety Legislation all exhibitors and contractors are required to carry out an assessment of the activities involving the use, handling and storage of hazardous substances within the workplace. As such, RX will undertake an assessment of how any substances used, handled or stored at an exhibition may affect others and if precautions are needed, to ensure that they are put into place.
You are also required to have in your possession a copy of your own Health and Safety policy and a copy of the Health and Safety policy document of each contractor employed by you which may be requested during the exhibition.
More Information
Click here to download further information on our Work Health and Safety Policy.
Please COMPLETE your WH&S Policy via your Task 5 to confirm your acceptance of our policy. If you have any questions or concerns please contact the event Operations Manager.
Public Liability Insurance
Every exhibitor must be covered for Public Liability. This can either be the cover we offer or your own insurance.
As an exhibitor at an RX Global event, we can provide you with Public Liability Insurance. The insurance covers you for a minimum $10,000,000 AUD Public Liability Insurance for the duration of the event including move-in and move-out. This is provided at no cost to you.
The Public Liability Insurance RX provides has been included in your Contract to Exhibit. However, if you chose to sign the contract WITHOUT Public Liability Insurance included then you are required to use your own Public Liability Insurance. You MUST upload your Certificate of Currency via Task 6 in the Exhibitor Hub.
Your insurance must cover you for the full dates of the event (including move-in and move-out) and be to a minimum of $10,000,000 AUD. If you do not provide your own Certificate of Currently before the event starts you will not be allowed to set up or participate in the event.
If you wish to learn more about the Public Liability Insurance RX provides, you can refer to the following documents -